How to use Group Leads Automatic Approval Feature

This guide shows you how to enable the Automatic Approval feature in GroupLeads so that new member requests are approved automatically—while also syncing member data directly to your Google Sheet and connected CRM.

Step 1: Open the GroupLeads Extension

1. Click the GroupLeads icon at the top-right corner of your browser toolbar.
2. Next to the group you want to configure, click the Settings icon (⚙️).

Step 2: Go to the Auto Approve Tab

In the group settings popup panel, click the Auto Approve tab at the top right to access the automation setup.

Step 3: Enable Automatic Approval

1. Toggle ON the switch next to "Enable automatic approval".
2. A confirmation popup will appear—click "Yes, agree" to confirm and proceed.

Step 4: Choose What Happens to Members Who Don’t Qualify

By default, GroupLeads automatically declines members who don’t meet your approval criteria.

• If you prefer to leave unqualified members on the pending request list instead, toggle OFF the switch next to "Automatically decline members who don't meet automation criteria".

Step 5: Set the Approval Interval

In the "Auto approve members every (minutes)" field, specify how often GroupLeads should check Facebook and approve new requests:

• Default (5 minutes): Ideal for low to medium-traffic groups.
• High-traffic groups: Increase the interval (e.g., 15–30 minutes) to reduce request overlaps and prevent Facebook rate-limit flags.

Step 6: Define Your Approval Criteria

Decide which pending applicants get approved automatically by enabling your required approval filters:

1. Group Questions Answered

Toggle ON the switch next to "Group questions are answered". Select how many questions must be answered (e.g., "All questions are answered").

2. Email Provided

Toggle ON the switch next to "Email is dropped in one of the questions" to ensure only leads who provide an email address are approved.

3. Group Rules Accepted

Toggle ON the switch next to "New member agree to group rule(s)".

4. Automatically Approve Members Based on Answer Responses (Keyword Match)

To automatically approve or decline applicants depending on whether their answers match specific keywords:

1. Turn ON the switch next to "Automatically approve members if their response matches the answers".
2. In the popup modal, type the required answer keywords for Question 1, Question 2, and Question 3.
3. Click Continue when done.

Step 7: (Optional) Set Advanced Criteria

You can optionally filter applicants further under the Social Proof section using advanced criteria:

• Joined Facebook at least: Require accounts to be older than a specific date or age threshold.
• Location: Enter required cities or countries (e.g., New York).
• Mutual Friends: Set the minimum number of mutual Facebook friends.
• Friends in Group / Common Groups: Filter applicants based on existing group connections.

Step 8: Save Your Settings

Click Update Settings at the bottom of the popup panel. A toaster notification will confirm that your settings were saved successfully.

Step 9: View Automation Report

To inspect when the auto-approval background engine last ran and when the next run is scheduled:

1. Open the GroupLeads extension toolbar menu.
2. Click the 📄 Automation Report icon next to your Facebook group.
   
   

   

⚠️ Important Notes:

• Multiple Groups Interval Spacing: If enabling automatic approval for multiple Facebook groups on the same browser, space out their execution intervals (e.g., Group A every 5 min, Group B every 10 min) to avoid simultaneous request conflicts.
• Active Browser & Network Connection: Your browser must remain open with active Facebook sessions and your computer connected to the internet for background approval automation to execute.

✅ 🎉 That’s it! Your Facebook group is now configured to automatically approve new members hands-free while capturing member responses to your Google Sheet and CRM.